J-1 Scholars with a Form DS-2019 Form issued by Georgetown University may teach or do research only in the field or area listed in Box 4 of the DS-2019 and only for Georgetown University, provided that payment is listed on the DS-2019 prior to any work being completed. Any payment received from Georgetown University in an unrelated field is considered unauthorized employment. Any payment received from any other entity (even if the work is performed on the Georgetown campus) is considered unauthorized employment. The responsibility of accepting any type of employment that does not meet regulatory requirements, even if offered by another Georgetown University Department, falls solely on the J-1 Scholar. All visiting J-1 Scholars at Georgetown University must understand and abide by the laws governing their non-immigrant visa status. Please make an appointment to speak with your dedicated IS Advisor any time employment opportunities arise.
Work Authorization for occasional lectures or short-term consultations
According to the regulations governing J-1 status, Professors and Research Scholars may participate in occasional lectures and short-term consultations outside of Georgetown University if authorized by the Responsible or Alternate Responsible Officer of the J-1 program at Georgetown. Such lectures and consultations must be: incidental to the Exchange Visitor's primary program activities, related to the field of study, occasional or short-term, not delay the completion of the J-1 program and require authorization prior to the activity. If the Exchange Visitor receives payment for a lecture or consultation, they must be classified as an independent contractor for tax purposes. This means that payments may be fully taxed.
Procedures for Requesting Work Authorization
To request approval for a lecture or short-term consultation, email your IS Advisor:
1) A letter from the employer (on letterhead, signed) which outlines the terms of the proposed lecture or consultation including the dates of employment, a brief description of the activities involved, and the amount of payment offered.
2) A letter from your Georgetown University host faculty member or department chair (on University letterhead, signed) recommending the proposed employment as relevant to your objectives in the United States, stating that the employment is considered within the field of teaching or research for which you came to the United States, that it will not delay the departure date originally proposed or interrupt your original objective. The employment authorization must be specifically recommended by your host faculty member or department chair in this letter.
Please submit these documents via email at least one week prior to the start date of your lecture or consultation to allow enough time for processing. Participation in the activity may begin only after authorization is received in writing from your IS Advisor. Once authorization is granted, a letter of authorization will be sent via email. The authorization will apply only to the specific activity outlined in the letter.
Responsibilities of a J-1 Scholar
J-1 Scholars are responsible for learning, understanding, and complying with U.S. federal laws and regulations governing J-1 visa status. Failure to do so may violate the scholar's legal status in the United States. These responsibilities include, but may not be limited to, the following:
Email your IS Advisor to report changes with 10 days. J-1 Scholars should also report a change of email address for their J-2 spouse.
J-1 Scholars may conduct research or teach only at Georgetown University unless specifically authorized ahead of time by OGS to give a lecture or consult at another institution. Scholars must contact their IS Advisor if invited to speak or consult at another institution prior to completing any work.
Scholars must depart the United States within 30 days of the expiration of the Form DS-2019 or program end date, whichever is earlier unless they have applied for a change of status.
J-1 Scholars are required to notify their IS Advisor if they plan to leave the University before the expiration date on the DS-2019.
J-1 Scholars are required to notify their IS Advisor if their J-2 dependents return home before the expiration of the DS-2019.
Scholars in the Research Scholar or Professor categories are subject to a two-year bar on repeat participation in these categories. If scholars plan to come back to the United States in J-1 status in the future, they should discuss their plans with their IS Advisor.
Scholars are permitted entry into the United States in J-1 status to pursue a research or teaching program. All J-1 Scholars must fully participate in the Georgetown University academic program for which they have been approved.
Consult with your IS Advisor before making plans for research/work abroad or any trip outside of the United States that lasts more than 30 days*.
In accordance with the Department of State (DoS) J-1 guidelines:
- OGS must enter the scholar as "out of country" if they are continuing their J-1 program activities or end their J-1 program if they are not.
- J-2 dependents must depart the United States, as they may not remain in the United States without the J-1 scholar.
*Note: The annual winter break and summer vacation for teaching faculty are exceptions to this rule.
Scholars must notify their IS Advisor whenever there is a change in the academic program or program dates.
Scholars who have been marked subject to 212(e), the two-year home residency requirement, are not eligible for a change of status inside the United States or for the H visa, the L visa or Permanent Residency until they have spent two years in their home country following the completion of their J-1 program or have received a waiver of this requirement from the U.S. Department of State DoS/U.S. Citizenship & Immigration Services (USCIS). Scholars should consult with their IS Advisor prior to applying for a waiver to discuss the implications on their status.
Travel signatures are valid for one year or until the expiration date of the Form DS-2019, whichever is earlier.
Scholars must apply for an extension before the DS-2019 expires if they intend to remain at Georgetown.
Scholars must receive authorization from their IS Advisor before leaving Georgetown if they wish to transfer to another institution.
J-1 Scholars must maintain adequate health insurance for themselves and any dependents in J-2 status throughout their stay in the United States. This insurance must meet the requirements set forth by the U.S. Department of State.