J-1 Scholar Orientation is held every Tuesday from 10-11 a.m. in the Office of Global Services (OGS), 3520 Prospect Street NW, Car Barn Suite 210. J-1 Student Interns must schedule a check-in appointment with their dedicated IS Advisor.
All new J-1 scholars are required to attend J-1 Scholar Orientation at OGS within 30 days of the start date of the Form DS-2019. Please try to attend the Tuesday session following your arrival and make plans to arrive on time as the session must cover many topics in a short period of time.
OGS must register your arrival in SEVIS within 30 days of the start date of your Form DS-2019 in order for you to remain legally in the United States. You must attend ta J-1 orientation to be registered. If you will arrive later than expected, please notify your dedicated IS Advisor.
You also must attend the orientation before applying for a Social Security Number (SSN).
Documents to Bring With you
- Form DS-2019
- J-2 Passport(s) and Form DS-2019(s), if applicable
- Proof of health insurance
Topics covered in the orientation
- Regulations governing J-1 visa status
- Social Security Numbers
- Health insurance
- Living in Washington, D.C.
Note: if you intend to travel outside of the United States after your arrival, in order to re-enter the United States you will need to obtain a travel signature on the Form DS-2019 from your IS Advisor. Travel signatures are provided at orientation.
International Scholar Arrival Checklist
- Update your Google Calendar to the Eastern (ET) time zone
- Attend the J-1 scholar orientation (every Tuesday, 10-11a.m.) or a check-in appointment (for J-1 student interns and other visa types) in the Office of Global Services.
- If you will be paid by a U.S. source, apply for a Social Security Number 1-2 days after you have attended the J-1 orientation or check-in appointment.
- If you will be paid by Georgetown, complete the I-9 Employment Eligibility Verification Form on your 1st day of work with your Department HR Contact (Medical Center, Law Center or University Services) or with Human Resources (HR Main Campus).
- If you will be paid by Georgetown, once you have your SSN and are in the GMS Human Resources system, set up your tax withholding by completing the Tax Office Google form and following their instructions for submitting "employee tax documents for non-US persons". E-mail any questions to firstname.lastname@example.org.
- If you will be paid by Georgetown and are eligible for GU health insurance, attend a benefits orientation. You must sign up for health insurance within the first 60 days.
- If you are not paid by the University and are a Visiting Researcher on the Main Campus: Check in at the Office of the Provost (3307 M Street, NW Suite 202). Please bring a copy of your Visiting Researcher letter and a valid photo ID. Visiting Researcher office hours are Tuesdays from 11:00 a.m.–1:00 p.m. and Thursdays from 10:00 a.m. to 1:00 p.m. All other check-in times are by appointment only.
- If you are not paid by the University and are a Visiting Researcher at the Law Center: Check in with Mariah Strauch-Nelson.
- If you are not paid by the University and are an Affiliated Researcher, Medical Center Researcher or Student Intern: Check in with your Department Administrator.
- Obtain your GOCard after your information has been entered into the Human Resources system: Take your passport and invitation/appointment letter to the GOCard office inside the Leavy Center campus bookstore. (Law Center Visiting Researchers check in at the Law Center.)
- Set up your Georgetown e-mail account. Follow the instructions on the University Information Services website.To obtain your NetID, enter your information in the Georgetown Directory.
- Familiarize yourself with transportation and parking on campus: Check the Office of Transportation Management website for the shuttle bus schedule and information about parking on campus.
- Explore Georgetown's recreational and sports facilities: Visit Yates Field House and GU Wellness for more information.
- Secure housing: If you need assistance in finding housing for your stay, housing listings are available on the Office of Neighborhood Life website. Their office is located at 1300 36th St.
- Utilize Georgetown's emergency alert notification system: Sign up for Hoya Alert to receive e-mails and notifications on your cell phone.