J-1 On-Campus Employment
Guidelines for Students and Departments
On-campus employment is work performed on the premises of Georgetown University, including at the Medical Center and any on-site commercial entities that directly serve students.
The U.S. government does not intend for J-1 Students to use employment earnings to cover their educational and living expenses.
- Require OGS authorization for on-campus employment. New authorization is required for each new position and each new period of employment. Authorization cannot be issued in increments longer than one academic year.
- May request on-campus authorization for positions that begin on or after their Form DS-2019 program start date. Authorization must be requested in advance.
- May not exceed 20 total hours per week of employment and training* during required academic terms. This is a weekly maximum rather than an average.
- May work full-time on campus during official University breaks of at least one week (Winter Break, Spring Break, Summer Break**).
- May not work on campus without authorization after the termination or completion of their academic program (as indicated in SEVIS).
- On-campus employment does not count against the total days available to a student for Academic Training (new window).
- Should apply for the Social Security Number (SSN) as soon as possible upon receiving a job offer.
*Including paid and unpaid off-campus positions, all of which require authorization.
**Unless Summer is a required academic term (e.g. MA in Applied Economics).
Does the student have a Social Security Number (SSN)?
Complete the J-1 On-Campus Work Authorization Form (PDF) on hiring department letterhead, including an ink signature. Give the letter to the student to take to OGS.
1. Bring completed J-1 On-Campus Work Authorization Form (PDF) to an appointment with your IS Advisor (new window). Please ensure the form has been printed on hiring department letterhead and includes an ink signature.
2. Do you have a Social Security Number (SSN)?
Yes – Once you have authorization from OGS, skip to “Completing Employment Onboarding” for I-9 and tax withholding information.
No – Proceed to “Applying for the Social Security Number” and complete Form SS-5 – Application for Social Security Card. Once you have authorization from OGS, proceed to “Completing Employment Onboarding” for I-9 and tax withholding information.
Applying for the Social Security Number
Social Security Administration (SSA)*
Students should use the Social Security Office Locator to determine the most convenient SSA office location.
Note: New J-1 Students should wait approximately one week after their on-campus authorization start date before the SSA will recognize their J-1 status as active. Please bring the following original documents with you to the SSA:
- Completed Form SS-5 (PDF)
- J-1 On-Campus Work Authorization Form
- Form DS-2019
- I-94 Record
- Valid passport
The SSA will issue a receipt confirming the application. The SSN card will arrive in the mail within a few weeks, and must be presented to the I-9 Analyst in Human Resources.
Completing Employment Onboarding
1. Complete the Form I-9 Employment Eligibility Verification: You will receive an email prompt to complete part 1 of the I-9 process in GMS. Then, visit the I-9 Analyst in Human Resources.
2. Complete the Nonresident Request Form on the Tax Department website. Students must maintain the accuracy of their information in the Foreign National Information System (FNIS) throughout (and after) their time working on campus.