J-1 Scholar & J-1 Student Interns Orientation & Arrival Checklist

A J-1 Scholar Orientation is held every Tuesday from 10-11 am in the Office of Global Services (OGS), 3520 Prospect Street NW, Car Barn Suite 210. J-1 Student Interns must schedule a check-in appointment with their dedicated IS Advisor.

All new J-1 Scholars are required to attend a J-1 Scholar Orientation at OGS within 30 days of the start date listed on the Form DS-2019. Please try to attend the Tuesday session following your arrival and make plans to arrive on time as the session must cover many topics in a short period of time.

OGS must register your arrival in SEVIS within 30 days of the start date of your DS-2019 in order for you to remain legally in the United States. You must attend a J-1 orientation to be registered. If you will arrive later than expected, please notify your dedicated IS Advisor.

You also must attend the orientation before applying for a Social Security Number (SSN).

Documents to Bring With you

  • Passport
  • DS-2019
  • J-2 Passport(s) and DS-2019(s), if applicable
  • Proof of health insurance

Topics covered in the orientation

  • Regulations governing J-1 visa status
  • Social Security Numbers
  • Work
  • Travel
  • Health insurance
  • Living in Washington, D.C.

Note: if you intend to travel outside of the United States after your arrival, in order to re-enter the United States you will need to obtain a travel signature on the DS-2019 from your IS Advisor. Travel signatures are provided at orientation.

International Scholar Arrival Checklist

  • Update your Google Calendar to the Eastern (ET) time zone
  • Attend the J-1 Scholar Orientation (held every Tuesday, 10-11am) or a check-in appointment (for J-1 Student Interns and other visa types) in OGS.
  • If you will be paid by a U.S. source, apply for a Social Security Number 1-2 days after you have attended the J-1 Orientation or check-in appointment.
  • If you will be paid by Georgetown, complete the I-9 Employment Eligibility Verification Form process. You need to be in the United States and have your I-94 Record to complete this process.
  • If you will be paid by Georgetown, once you have your SSN and are in the GMS Human Resources system, if applicable, follow instructions on the Financial Affairs Nonresident Alien (NRA) Tax Withholding website. Note that if your visa status is extended or changes, you will need to go through this process again to update your information.
  • If you will be paid by Georgetown and are eligible for GU health insurance, enroll in your benefits in GMS. You must sign up for health insurance within the first 60 days.
  • If you are not paid by the University and are a Visiting Researcher on the Main Campus: Check-in with your host Department Administrator and pay your Visiting Researcher fee.
  • If you are not paid by the University and are a Visiting Researcher at the Law Center: Check-in with Mariah Strauch-Nelson.
  • If you are not paid by the University and are an Affiliated Researcher, Medical Center Researcher or Student Intern: Check-in with your Department Administrator.
  • Obtain your GOCard (University ID) after your information has been entered into the University system: Take your passport and invitation/appointment letter to the GOCard office (inside the Leavy Center campus bookstore).
  • Set up your Georgetown e-mail account. Follow the instructions on the University Information Services website. To obtain your NetID, enter your information in the Georgetown Directory.
  • Familiarize yourself with transportation and parking on campus: Check the Office of Transportation Management website for the shuttle bus schedule and information about parking on campus.
  • Explore Georgetown’s recreational and sports facilities: Visit Yates Field House and GU Wellness for more information.
  • Secure housing: If you need assistance in finding housing for your stay, housing listings are available on the Office of Neighborhood Life website. Their office is located at 1300 36th St.