J-1 Scholar & J-1 Student Interns Orientation & Arrival Checklist
J-1 Scholar Orientation is held on the 1st and 3rd Tuesday of each month from 10-11 am in the Office of Global Services, Car Barn Suite 140. Email email@example.com or your IS Advisor to register. J-1 Student Interns must schedule a check-in appointment with their dedicated IS Advisor.
All new J-1 Scholars are required to attend a J-1 Scholar Orientation within 30 days of the start date listed on the Form DS-2019. Please try to attend the Tuesday session following your arrival.
OGS must register your arrival in SEVIS within 30 days of the start date of your DS-2019 in order for you to remain legally in the United States. You must attend a J-1 orientation to be registered. If you will arrive later than expected, please notify your dedicated IS Advisor.
You also must attend the orientation before applying for a Social Security Number (SSN) and prior to any international travel.
Documents to Have With You
- I-94 record
- J-2 Passport(s) and DS-2019(s), if applicable
- Proof of health insurance
Topics covered in the orientation
- Regulations governing J-1 visa status
- Social Security Numbers
- Health insurance
- Living in Washington, D.C.
Note: if you intend to travel outside of the United States after your arrival, in order to re-enter the United States you will need to obtain a travel signature on the DS-2019 from your IS Advisor.
International Scholar Arrival Checklist
- Update your Google Calendar to the Eastern (ET) time zone
- Attend the J-1 Scholar Orientation or schedule a check-in appointment with your IS advisor (for J-1 Student Interns). J-1 Scholar Orientation is held on the 1st and 3rd Tuesday of each month from 10-11 am. Email firstname.lastname@example.org or your IS Advisor to reserve your spot.
- If you will be paid by a U.S. source, apply for a Social Security Number in-person two days after you have attended the J-1 Orientation or check-in appointment. The Washington, DC SSA office is located at 1300 D St. SW, and the Rockville MD SSA office is located at 315 North Washington St. No appointment is necessary.
- If you will be paid by Georgetown, complete the I-9 Employment Eligibility Verification Form process. You need to be in the United States and have your I-94 Record to complete this process.
- If you will be paid by Georgetown, set up your tax withholding once on-boarded in GMS. You should receive an email from email@example.com with subject line Payments from Georgetown University to provide information to GLACIER Online Tax Compliance System and a second email from firstname.lastname@example.org indicating that a secure document storage folder has been created for you where you can upload your documents.
- If you will be paid by Georgetown and are eligible for GU health insurance, enroll in your benefits in GMS. You must sign up for health insurance within the first 30 days. Please note that the Kaiser HDHP 3 Signature or CareFirst CDHP plans do not meet the J-1 requirements, so you should not choose these plans.
- If you are not paid by the University and are a Visiting Researcher on the Main Campus: Check-in with your host Department Administrator and pay your Visiting Researcher fee.
- If you are not paid by the University and are a Visiting Researcher at the Law Center: Check-in with Mariah Strauch-Nelson.
- If you are not paid by the University and are an Affiliated Researcher, Medical Center Researcher or Student Intern: Check-in with your Department Administrator.
- Obtain your GOCard (University ID) after your information has been entered into the University system.
- Set up your Georgetown e-mail account. Follow the instructions on the University Information Services website. To obtain your NetID, enter your information in the Georgetown Directory.
- Familiarize yourself with transportation and parking on campus: Check the Office of Transportation Management website for the shuttle bus schedule and information about parking on campus.
- Explore Georgetown’s recreational and sports facilities: Visit Yates Field House and GU Wellness for more information.
- Secure housing: If you need assistance in finding housing for your stay, housing listings are available on the Office of Neighborhood Life website. Their office is located at 1300 36th St.